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Medical Clearance Information for All First Year and Transfer Athletes

Please note the following:

  1. All athletes are required to go through medical clearance annually prior to participating in Wesleyan University Athletic programs.
  2. The sports medicine department's process is separate from the information that student-athletes provide the Wesleyan Davison Health Center. Athletes must complete both.
  3. All athletes must upload their current insurance information annually.
  4. Please contact Joe Fountain, Director of Athletic Injury Care if you have any questions at jfountain@wesleyan.edu.

Medical Clearance Process

There are several steps to the medical clearance process for athletes.  The steps are outlined below. Please complete the steps in order. If you have not completed steps 1-5 you are not ready for your Telehealth appointment in step 6.

1. Physical Examination Form

Please print this form and bring it to your primary care provider at the time of your physical exam. The form must be completed in its entirety. If you have already had a physical earlier this year, fax the form to the overseeing physician to fill out.

2. Register on SportsWare

The Wesleyan Athletic Injury Care department uses the SportsWare Software for all varsity athletes. Please go to www.swol123.net to create an account.

  • First year athletes (class of '24) and transfers must click "join Sportsware" to sign up.
sportsware sign in
  • Enter the school ID as Wesleyan#1.
  • Once athletes establish their account on SportsWare they must do the following:
    • Sign in using their username (Wesleyan email) and password
    • Click on the MY INFO section. Complete all of the red starred areas under the general, address, emergency, insurance (upload a copy of both sides of your insurance card) and medical tabs.
    • Click on the HISTORY section. Fill in all of the yes/no questions and give details where appropriate.
    • Disregard the FORMS/PRINT section
    • Please remember to save your work
    • You will know that you have completed this portion when it says "complete" in two spots on your Athlete Portal Dashboard.

3. ImPACT Testing

All athletes are required to participate in ImPACT testing:

Student-athletes are required to complete ImPACT testing before arriving on campus. Please do not skip the Demographic Section.

Please click here for ImPACT testing instructions.

4. Medical Clearance Packet

Please complete all of the required forms in the medical clearance packet. Please complete all sections of the form including medical records, sickle cell, ADD/ADHD, pre-participating screening acknowledgement, insurance information, Athletic Injury Care privacy practice, assumption of risk and informed consent and injury, illness, mental health acknowledgement and concussions reporting acknowledgement form. After filling out the entire packet please print the document and sign where indicated. Please bring any relevant paperwork from physicians, ADHD medical exceptions paperwork and the completed medical clearance packet to campus with you. If you are under 18 a parent/guardian must sign the form. Please have the completed form with you on your Telehealth medical screening and bring to campus with you. The last step of this process is to turn in the packet in person.

5. Schedule Telehealth Medical Screening

  • Go to Sportsware www.swol123.net. Sign in using your username (Wesleyan email) and password.
  • From the home page, click on the blue "calendar" button on the left side of your screen.
  • Click on the blue "add appointment" button on the top left of your screen.
  • You will now see a screen that says Subject, Athletic Trainer and Description.
    • Type in "Medical Clearance" for Subject
    • Select the athletic trainer you wish to sign up for an appointment with. There are 4 current Athletic Trainers.
      • Laura Litwin
      • Evan Davis
      • Joe Fountain
      • Ken Dompier
    • Leave Description blank
  • Available appointments for the athletic trainer you choose will now show up on your screen in white. Scroll to bottom of the screen to see all their available time slots.
    • Right click on the white box for the appointment time that works for you and click "book appointment".
    • You may schedule your appointment with any athletic trainer whose time slots fit with your time schedule.
6. Attend Telehealth Medical Screening

All athletes are required to go through medical clearance screening prior to participating in official team practices. Due to COVID-19 we are doing the initial screening via Zoom with an in person packet turn in as assigned starting 9/7/2020.
** You will need a computer or tablet to attend the Zoom meeting as Screen Sharing will take place **
** If you have not completed the first 5 steps you are not ready to attend your Telehealth appointment. Please re-schedule. **

7. On-Campus Packet Turn In
  • Packet Turn In will take place starting 9/7/2020 as athletes get released from their mandatory 14 day quarantine.
  • A designated drop off area and times will be communicated by 9/5/2020.
** Please bring your Physical Examination Form, printed and signed Medical Clearance Packet from step 4 along with any other documentation discussed in the Telehealth visit **